Adjunct Executive Assistant to the COLSA Dean

Adjunct Executive Assistant to the COLSA Dean

University of New Hampshire - Main Campus, United States

about 4 hours ago

Location:

New Boston, NEW HAMPSHIRE

Job Type:

PartTime

USNH Employees should within Workday through the Jobs Hub app

This adjunct assignment provides short-term, transitional support to the COLSA Dean's Office during the onboarding period of a new Executive Assistant. The individual in this role will perform core responsibilities of the position while receiving hands-on orientation to key duties, systems, and workflows. This is an immersive, working introduction to a high-trust role central to the administrative function of the College.

Duties/Responsibilities

Assist in managing the Dean's calendar, coordinating high-priority meetings, and communicating with stakeholders across the College and university.

Begin handling time-sensitive communications and administrative processes that require discretion, professionalism, and sound judgment.

Support active faculty personnel processes in coordination with department chairs and administrative managers, including hiring, appointment, and review workflows.

Learn and begin maintaining confidential records related to faculty and staff, including promotion and tenure materials and HR documentation.

Begin coordinating logistics for internal elections and college governance processes, ensuring compliance with university and union guidelines.

Assist in planning and delivering college events, including coordination of space, vendors, and setup.

Engage with COLSA Finance to begin handling routine purchasing, P-card reconciliation, and Dean's Office budget tracking.

Update and maintain shared contact lists, room schedules, and internal directories as needed.

Work with the Dean and Associate Deans to begin implementing standard practices and supporting college-wide initiatives.

Minimum Acceptable Education & Experience:

Bachelor's degree and 7 years of administrative experience of increasing responsibility, or equivalent combination of education and experience.

Excellent interpersonal, communication, and organizational skills.

Strong attention to detail, discretion, and professional judgment.

Proficiency with Microsoft Office and ability to learn university systems quickly.

Ability to manage tasks independently while learning on the job.

Preferred Qualifications:

Prior experience in higher education or executive-level administrative support.

Familiarity with UNH systems, COLSA structure, and academic processes.

The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire's lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.

EEO Statement

The University System of New Hampshire is an Equal Opportunity/Equal Access employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.

Location:

Durham

Salary Grade:

Adjunct Hourly Staff 00